Scheduling of events and request for use of space is done through the church office. It is critical to keep the Administrator updated regarding requests and changes, as our plans will affect those of others, and visa versa.
Calendar:
The calendar is designed to give an overview of the activities occurring within the congregation and within the UUCC facility. The events on the calendar include:
- Worship
- Regular events, such as Choir and Peaceful Heart Sangha Meditation, Small Group Ministry
- Church Office Hours
- Some meetings for external groups
- Board, Committee and other Congregational meetings
Please schedule as far in advance as possible.
To schedule events, contact Julie Pelletier, Administrator, at admin@augustauu.com
Scheduling meeting space for church groups and committees
The Church Administrator oversees the building use by church groups and outside renters. A master calendar of meetings and events is maintained by the Administrator, to insure accurate room availability when requests are made.
- Requests for church groups are made by phone or email or via the website calendar. See below.
- Administrator checks availability of room for date and time requested.
- Verification is then made with group and recorded in the master calendar.
- Additional time for set up and clean up is incorporated in the time room is reserved.
Securing a rental space for outside groups
- Rental requests from outside groups are usually received by phone. Occasionally requests are received by email.
- Room Rental Agreement/Request for Payment form is emailed or snail-mailed to person or group requesting the rental. A copy is made for the office. This form serves as both contract and bill for the rental.
- Rental rates and responsibilities of the renters are discussed.
- Payment is due prior to event. Payment is recorded on deposit spreadsheet as rental income.
- Group Information, time and location of event is recorded on master calendar
- Arrangements for keys are made in advance should the event be held during non-business hours. A “renters” key is given with “do’s and don’ts” list attached to key. Notation of key when given and returned made on Rental Agreement.
- Key may be left in Summer Street mailbox when event is over.
- Renters are allowed to use coffee pots, stove, microwave, refrigerator and must clean up everything when done. The are not allowed to use China. Renters are asked to supply their own refreshments. This includes coffee, tea, sweeteners and cream.
- There is no charge for the Northern New England District (NNED) to use the room, or for internal church group events.